Legality Statement

Effective 01 July 2019

Electronic signatures are welcomed in the majority of countries around the world as a way to transition beyond a paper-based environment for document contracts.

PleaseSign provides you with a legally binding e-signature solution (Service) for your individual and business contract requirements. PleaseSign complies with the requirements outlined in the following:

  • Electronic Transactions Act 1999
  • New South Wales: Electronic Transactions Act 2000
  • Victoria: Electronic Transactions Act 2000
  • Queensland: Electronic Transactions Act 2001
  • Western Australia: Electronic Transactions Act 2011
  • Southern Australia: Electronic Transactions Act 2000
  • Northern Territory: Electronic Transactions Act 2001
  • Australian Capital Territory: Electronic Transactions Act 2001
  • Tasmanian: Electronic Transactions Act 2000

In addition to the outlined Australian laws, PleaseSign also complies with the requirements of the U.S. Electronic Signature in Global and National Commerce Act of 2000 (ESIGN) and the Uniform Electronic Transactions Act (UETA).

Overview

Under Australian law, a handwritten signature is no longer the only way to be bound to a contract. Contracts are generally considered legally when parties reach an agreement, whether they agree verbally, electronically or on a physical paper document.

The Electronic Transactions Act of 1999 specifically confirm that provided certain requirements are met, and a relevant exception does not apply, contracts cannot be denied enforceability merely because they were concluded electronically.

Digital signature providers can provide electronic records that are admissible in evidence under Australian laws to support the existence, authenticity and valid acceptance of a contract.

Authenticating signatures

PleaseSign authenticates all parties involved in a document so you know exactly who is signing. Any party signing a document through the Service must either have an active, verified account registered with the Service, or have received by way of secure email, or secure sms a request for signature.

To protect information transmitted over the Service, all information transferred is 256-bit SSL encrypted.

Verifying signatures

Each document signed through the Service is securely monitored, tracked and recorded in an audit trail. This non-editable audit trail contains a globally unique identifier, that can be used to look up a record in our database that shows all parties involved in the document and their signatures. These records include an encrypted hash of the PDF document which can be used to compare to the encrypted hash of a provided document to determine whether or not it has been modified since the time of it’s completion.

Document integrity

PleaseSign has been designed to keep your contracts secure and to prevent modifications of a document during and after the signing process. Utilising cryptographic hashing technology, PleaseSign creates a unique hash of the document PDF before it is sent for signatures. Each time a party signs the document a new unique hash is created, using this history of hashes you can prove there was no tampering or modifications made to the document PDF.

Cryptographically verifiable transactions log

PleaseSign records a comprehensive log of all transactions that occur between signing parties. To provide you with a court-admissible transaction history, we record and time-stamp all events that occur from the moment a document is created, to when it’s filled out and signed by all parties.

To ensure this transaction history is verifiable, we process each event with a cryptographic hash function called a checksum to confirm the existing transaction history has not been tampered with and to securely record the new event.

Secure on-shore data storage

In addition to providing the highest level of encryption available for your documents, PleaseSign securely stores and backs up all documents, data, files and assets in Amazon S3, an ISO 27001 certified data centre, located sovereignly on Australian shores.

PleaseSign has zone-restricted all S3 storage locations to the ap-southeast-2 region located in Sydney, Australia.