how to sign a document digitally

Learn How To Sign A Document Digitally And Enhance Productivity In Your Business

The ability to sign documents digitally has become a crucial skill in streamlining business operations and personal transactions. This detailed guide will explore the concept of digital signatures, focusing on how to sign a document digitally, particularly with the help of platforms like PleaseSign, which are reshaping document management by offering convenience, enhanced security, and improved efficiency.

Understanding Digital Signatures

Digital signatures are the electronic equivalent of traditional ink signatures, but with added layers of security and validation. They are used to authenticate the identity of the sender of a message or the signer of a document, ensuring that the original content of the document hasn’t been altered after it was signed.

The Evolution of Digital Signatures

Transitioning from pen-and-paper to digital signatures marks a notable progression in the realm of technology. This evolution is not just a trend but a necessary step towards more efficient, secure, and legally compliant document management in today’s digital landscape.

Step-by-Step Process of how to sign a document Digitally

  1. Selecting a Digital Signature Platform: Choose a platform like PleaseSign, known for its user-friendly and secure services.
  2. Uploading Documents: PleaseSign supports multiple formats, with a particular emphasis on PDFs for better compatibility and document integrity.
  3. Adding Recipients: If the document requires multiple signatures, you can easily add other signatories’ email addresses.
  4. Placing Your Signature: Use the platform to drag and drop your signature onto the document, or create a new one.
  5. Sending and Tracking: Keep track of the document’s signing process with real-time updates.
  6. Storing and Managing Documents: Securely store your signed documents on PleaseSign for easy future access.

Advanced Security Features of PleaseSign

PleaseSign enhances the security of digital signatures with features such as SMS signing links, unique security codes, two-factor authentication (2FA), and end-to-end encryption.

Sector-Specific Applications of Digital Signatures

  • Healthcare: Digital signatures in healthcare improve confidentiality in patient records. For example, a healthcare provider can digitally sign and securely exchange sensitive patient consent forms or medical records.
  • Real Estate: Real estate transactions benefit from the speed digital signatures offer. Real estate agents use PleaseSign to digitally sign and send lease agreements or sales contracts to clients, thus expediting property transactions.
  • Education: In education, digital signatures simplify enrolment processes and academic records management. Educational institutions adopt PleaseSign for signing and managing student enrolment forms, consent documents, and staff contracts.
  • Government: Government agencies leverage digital signatures for secure document handling, such as signing internal documents, policy updates, and public service agreements. This ensures a higher level of efficiency and security in public sector operations.
  • Legal Sector: Law firms and legal departments use digital signatures for handling sensitive documents such as client agreements and legal documents, maintaining the integrity and confidentiality of legal proceedings.
  • Finance: The finance sector utilises digital signatures for seamless banking operations, including loan applications and account openings. Banks and financial institutions benefit from the enhanced security and efficiency digital signatures provide.
  • Manufacturing: Manufacturing companies use digital signatures to expedite the approval of design documents and contracts, thereby improving production timelines and product development processes.
  • Retail and E-commerce: In retail, digital signatures streamline vendor agreements, purchase orders, and customer transactions, making the supply chain and sales processes more efficient.

Customer Feedback and Reviews

Customers appreciate PleaseSign for its user-friendly interface, cost-effectiveness, and efficient customer service.  Read our Google reviews here.

James Schulze
James Schulze
We recently switched from DocuSign to Please Sign and the process was surprisingly simple and easy. Despite being with DocuSign for years, we were in search of a more cost-effective solution and Please Sign met our needs perfectly. From the initial engagement, Jamie and the team at Please Sign were outstanding, guiding us through a straightforward demo, trial, and pricing discussions. Facing an imminent expiration of our DocuSign subscription, we had to act quickly, and Please Sign impressively onboarded our 35 users, getting us operational within just 48 hours. Our team has thoroughly enjoyed the system's simplicity and ease of use, leading to significant cost savings and time efficiencies for us. Our clients, too, have had excellent experiences with signing documents through Please Sign. I highly recommend Please Sign for anyone looking to move away from Docusign or other expensive services!!!
Stephen Brake
Stephen Brake
PleaseSign has some awesome features others don't in this space and I'm happy to recommend them to any small business needing electronic signing services.
Jodie Sartori
Jodie Sartori
Deduct Tax Accountants
Deduct Tax Accountants
Having used other secure signing providers before, I can 100% recommend PleaseSign. The process is easy to use with a straight forward user interface that gets the job done. On the client's end, the signing process is simple, quick and easy! Overall a fantastic software/system that is not overpriced and very user friendly!
Trayci McConville
Trayci McConville
I used PleaseSign to send a couple of documents for now I didn't need a paid plan but was so impressed with it that I would have no issue signing up as my business grows. It does what it says - you upload the document - add the fields you want and send - super quick and time saving.
Mobile Agents
Mobile Agents
Great Product, User Friendly
Dawn Huang
Dawn Huang
Corey has been wonderful to deal with and the product is very user friendly and easy to implement.
Krysten Harris
Krysten Harris
I work for a membership based organisation, and the sign up process for our potential members is crucial to make as easy and effortless as possible. PleaseSign has taken the stress and administration out of signing up. No more are the days of waiting to get the documents back in the post, or having to return the documents via email because a signature was missed. The program has been a valued asset to our organisation.

Legal Compliance of Digital Signatures

Digital signatures are legally binding in many jurisdictions and are recognised under various laws globally, ensuring that digitally signed documents are as legitimate as their paper counterparts.  Learn more about the legalities of digital signatures here.


Learning how to sign a document digitally, particularly through platforms like PleaseSign, is a strategic step towards modernising document management. It offers numerous advantages, including enhanced security, increased efficiency, and compliance with legal standards. Whether for business or personal use, understanding and utilising digital signatures is crucial in today’s digital-first world.

Experience the future of how to sign a document digitally with PleaseSign, and discover the myriad benefits digital signatures bring to various sectors and industries.

To discuss how PleaseSign will benefit your business speak to one of our Australian based support team members.